This event format makes it easy for Fellows to connect locally and discuss the latest RSA activity in an informal environment; an opportunity to network, share skills, ideas and areas of interest.
How does it work?
Meetups bring Fellows together and encourage conversations, new connections and debate. Short updates from Fellows leading projects in the area can also help to provide inspiration.
This is our simplest and easiest format for Fellows to host. Timings can vary from 1 – 3 hours and are ideally held in the early evenings.
What's the format?
- Greet people and encourage networking
- Have a brief introduction to welcome people and perhaps include updates on the RSA locally
- You may wish to intersect networking with a short topic, theme or pitch
- Network for 1-2 hours
- Provide final thoughts from the facilitator
- Close event
RSA Meetup IN 8 SIMPLE STEPS:
Step 1: Local Activity
Meetups can be held as a one-off event to understand interest in the local area, sometimes progressing into regular, local activity for Fellows to connect. Discuss with the Local Area team if there are other opportunities to meet with Fellows face to face in your town.
Step 2: Format
Having people welcome and greet participants is essential. You may also want to have a brief interlude where someone speaks about a local project/themed discussion/area of interest etc. If you would like to include this element, agree who will facilitate; it should be no more than 20-30 minutes. Finally, make sure you have Fellows actively encouraging networking.
Step 3: Location
Choose your location and venue. Meetup events can take place in all sorts of venues, from cafes to community centres. Identify a space that will be relatively quiet, welcoming and in a central location. Avoid private spaces and check noise levels of venues. Having the option of a cash bar is recommended.
Step 4: Planning the event
There is plenty of support available to help shape your ideas and your event. Talk to a member of the Local Area team; we have tools and resources available, including suggestions and advice. Make sure that your collaborators are fully briefed and understand their roles.
Step 5: Promotion
When you have confirmed the date/time/venue for the Meetup, let us know and we can create a booking page and promote the event to other RSA Fellows. Invite your colleagues, friends, and neighbours to join in and use social media (#FRSA) to raise awareness of your event.
Step 6: Prior to the event
Confirm details with all involved in the delivery of the event. Many venues also welcome an update on the expected number of attendees. The Local Area team will collate an attendee list from the RSA booking page and, if required, send materials (Journals, name badges) to you prior to the event - please request with at least one week's notice.
Step 7: The event itself
Introduce the event and enjoy the stimulating conversation. Meet new people, exchange ideas and share solutions. Keep your event to time and make sure no one is left standing on their own. You may also want to plan your next steps - perhaps a follow-up event or regular network.
Step 8: Feedback
Capture feedback from the participants, what did they think of the event and are there any next steps? Would you be keen for this to become a regular event? Please provide details of who attended by returning a copy of the sign-in list. We can support you with sending a follow-up mailing after the event.